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Terms & Conditions
Compass Property Management LLC

SEASONAL / SHORT TERM RENTAL AGREEMENT


Thank you for choosing Compass Property Management and hope you enjoy your stay. If Terms and Conditions are acceptable, please review and complete.

 

 

CHECK-IN
Check-in time is any time after 3 p.m. Upon arrival you will pick up your keys at the office address listed on the reservation form during business hours until 5 p.m. if you plan to arrive after 5 p.m. or on the weekend you will need to call your leasing associate at least 1 week in advance to arrange special timing for key pickups. Refunds or adjustments cannot be made for late arrivals or early departures for any reason.

 

CHECK-OUTS
Check out time is any time before 11 a.m. Tenant shall be liable for any damage as a result of late checkout.


PAYMENT
All money is due as per the above dates in the form of a cashier’s check, money order or travelers check (US Funds). Personal check will be accepted only if received 4 weeks prior to arrival (Unless stated otherwise above) and drawn on a US bank.

 

CANCELLATIONS
All cancellations must be in writing. If Tenant desires to cancel this lease at any time prior to the commencement of the lease term, the Landlord (through Broker) will attempt to find a replacement tenant for the lease term and conditions. If no replacement tenant is procured, all rental monies will be due and payable as outlined, and all deposits paid shall be forfeited to Landlord. If a new tenant is procured, Landlord will credit against the balance due from Tenant any rental monies received from the replacement tenant (less Deposit, less commissions payable plus $250.00 service fee to Broker). (i) If Tenant cancels this agreement, Tenant shall be obligated to pay all RENT payments specified in this agreement and all monies received by Broker or Owner may be retained. (ii) Owner may cancel this agreement at least 90 days prior to check-in date and all advance funds will be refunded to Tenant. Owner or Broker shall not be responsible for any costs Tenant may incur for travel or other arrangement in the event of cancellation by Owner or Tenant. TRAVEL INSURANCE can protect your vacation investment if unforeseen circumstances require you to cancel your trip. We strongly encourage all of our guests to purchase comprehensive trip cancellation insurance to cover any unforeseen circumstances within or without your control. 

 

TRAVEL INSURANCE OPTION

Vacation Rental Insurance has been made available with your reservation. If you have purchased this protection Vacation Rental Insurance provides coverage for the loss of prepaid, non-refundable expenses due to certain unforeseeable circumstances that may jeopardize your vacation investment and force you to incur unplanned expenses. Trip Cancellation and Trip Interruption coverage is available for events such as a sickness or injury of yourself, family member or traveling companion; flight delays due to adverse weather; interruptions of road service; terrorist acts; and mandatory evacuations. The plan also includes other valuable coverages such as Medical and Dental, Baggage, and Emergency Assistance and Transportation in addition to useful services such as identity theft, concierge and 24/7/365 emergency assistance. We strongly recommend you purchase this valuable protection. Additional terms and conditions apply; please read your Description of Coverage/Policy carefully and contact Generali Global Assistance at 866-999-4018 with coverage questions. You can review the Description of Coverage or Insurance Policy here: https://www.csatravelprotection.com/certpolicy.do?product=G-330CSA . Purchase of Travel Insurance confirms the Description of Coverage has been reviewed and signifies their agreement with all terms of Policy.


DAMAGE INSURANCE

As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. If purchased, the policy will pay a maximum benefit of $5,000. Any damages that exceed $5,000 or are not covered under the plan will be charged to Deposit or payable immediately. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $5,000. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy here: https://www.csatravelprotection.com/certpolicy.do?product=G-20VRD . The Vacation Rental Damage Protection can be purchased up to, and including at, check-in. By submitting payment for this plan, you authorize and request Customized Services Administrators, Inc. d/b/a Generali Global Assistance & Insurance Services to pay directly Compass Property Management LLC any amount payable under the terms and conditions of the Vacation Rental Damage.


EMERGENCY CONTACT INSTRUCTIONS

Please call our office 941-444-6185 and follow the prompts to report an emergency after hours. A vendor will only be dispatched during non-business hours if it is a true emergency. Non-emergency items will be handled the next business day. We appreciate your understanding that not all vendors are available after hours and we use our discretion to determine what problems constitute an emergency. However, we will do our best to resolve problems in the quickest and most efficient means available.


OCCUPANTS
Only those designated in this agreement as Tenant shall occupy unit unless written consent of Owner or Owner agent is obtained. Tenant agrees to abide by all occupants the rules of association or other governing agency.

 

ASSOCIATION RULES AND REGULATIONS
Anyone occupying a unit covered by homeowners or condominium association shall abide by all association rules and regulations. Tenant shall not be permitted to take occupancy unless Tenant has obtained all required Association approvals. Tenant shall have sole responsibility for making application to the Association and shall do so within the time frame required by association. Tenant agrees to comply with all Association request for information.


AMENITIES
Tenant agrees to hold Owner and broker harmless in the event of the failure of or non-availability of any amenity.


VEHICLES
No boats, motorhomes, trailers, commercial vehicles or motorcycle shall be permitted on the premises unless otherwise provided 
herein.


PETS
Pets are not permitted and constitute a serious violation. If an exception is made Tenant agrees to execute a pet addendum and Owner may charge a non-refundable pet fee and or a pet deposit. Non-refundable pet fees are subject to sales and tourism tax.


NO SMOKING
Smoking is prohibited in or near any part of the property.


SEASONAL CLEANING/DAMAGE/UTILITY/DEPOSIT
This deposit is required with all confirmed reservations and shall not be applied to the rent by the Tenant. Owner may apply deposit to electric, telephone, cleaning charges, taxes and damages or any charges due under the terms of this agreement as well as consider such deposit a good faith deposit. Deposit balances if any will be refunded after Owner receives all final bills. This generally take up to 60 days. Damage is caused by Tenant will be deducted from the deposit, but this does not limit the amount to be charged. Tenant agrees to submit payment for long distance, electric, gas, utility charges as they are submitted to Tenant during the rental term (if applicable). Any balance of amount left after checkout will be deducted from the deposit and if any additional sums are due over and above the amount of deposit, tenant agrees to send payment on demand from broker or Owner immediately. Utility charges may be prorated by Owner of billing periods do not correspond to occupancy dates.


RIGHT OF ENTRY
Upon 24 hours’ notice, Owner or Owner representatives have the right to enter the unit for the purpose of showing the unit to prospective purchases or Tenant, to make repairs, or to inspect unit. Owner and broker and/or its representatives have immediately right of entry in cases of emergency, or to protect or preserve the premises. Tenant shall not alter premises or at locks without prior written consent from Owner or Owner representative.


CABLE/PHONE
Tenant is responsible for all long-distance phone and any additional cable services if cable is provided. Phone shall be used for local calls only if provided. Any long-distance calls must be made by calling card, collect, or credit cards. Do not accept any collect calls or allow any calls to be charged to the phone.


MISCELLANEOUS CHARGES
Tenant shall be assessed locksmith charges and association charges, if any, for each key, pass, pool tag, opener, lost or not return to broker or Owner upon checkout date. Such charges will be deducted from the deposit. Tenant agrees to pay broker the greater of $35 or actual cost immediately to provide access to the unit in the event of a lockout.


CLEANING CHARGES
Tenant agrees to pay the aforementioned cleaning charges, plus applicable taxes. Tenant shall clean all dishes. Tenant is not required to launder all linens, sheets, towels prior to check out. Tenant shall not be responsible for making up beds at checkout. Tenant authorizes broker and Owner to deduct the cleaning charges from the deposit. If broker determines, in its sole discretion, the excess of dirt, furniture stains, carpet stains or other damage is present, additional charges will be assessed and deducted from deposit and or charged in addition to the deposit.


MAINTENANCE
Owner shall be responsible for maintaining the unit unless damage is caused by Tenant misuse or neglect. Tenant agrees that no rent reduction or abatement will be given unless unit is deemed to be completely uninhabitable. Tenant may not make any changes to the unit and must not move furniture. Broker will order repairs in a timely manner once notification is given by Tenant, but broker has no control over the schedule and availability of vendors. Any work performed by the condo or homeowner’s association in the unit or buildings, nearby buildings grounds or common amenities is not reason for refund or cancellation of this agreement after check-in day. Broker shall not be liable for any losses or damages, including incidental or consequential damages, including those caused by owner failure to perform repairs and maintain the unit.


PROPERTY/ACCOMMODATIONS
Each property is individually owned, and may offer certain furnishings, while others do not. Accommodations range from luxury homes to very basic cottages. All properties are privately owned, individually furnished and equipped for housekeeping with basic items such as linens, pillows, blankets, cookware, flatware and dishes. Other small appliances, beach chairs, grills, TV, radio, fans, etc., may or may not be provided. Cleaning detergents are not provided. Broker strives to achieve cleanliness in all units and to maintain all equipment in good working order. Should you experience difficulty, contact management as soon as possible so any issue may be corrected. Any repairs will be scheduled immediately upon guest reporting a problem. Due to circumstances beyond the control of broker and/or Owner if your designated unit is not available for any reason broker will use its best efforts to locate a comparable substitute unit. In the event a substitute unit is not available, Tenant agrees to hold Owner, Broker, its Agents and representatives harmless for any damages, cost or inconvenience suffered and Tenant shall receive a full refund of any and all amounts paid.


POOL/SPA
Not all Pools are heated. (If applicable) For the spa to be heated the pool heat must be on. A spillover spa or hot tub is not able to be heated on its own. The spillover spas are attached to the pool, using the same water. There is no option to only heat the spa since it is the same water as the pool. When pool heating is chosen in this set-up, the pool and spa will be heated to requested temperature. When in the spa mode, the system will automatically adjust the valves so that the water from the spa is returned to the spa. This bypasses the pool, and the spa will be heated up to requested temperature. If left in Spa mode, the pool will not be getting any heated water and so the pool will cool down.

(If applicable) Pool/spa heaters operate on a timer and are set to come on in the morning and go off in the evening. There will be some cooling off overnight when the air temperature drops. In the coldest winter months heating the pool can be difficult, with the water temperature dropping down overnight. Florida has a temperate climate, but cold fronts can bring overnight low temperatures in the 30's and 40's that can last for several days. Unfortunately, under these circumstances, there is no way the pool/spa heater will be able to keep the water at a temperature in the mid- 80s, especially where pool/spa heat is provided via an electric heat pump if the outside air temperature drops below 55 degrees Fahrenheit. Electric heating pumps do not operate effectively below this temperature, and failure of such devices to heat the pool/spa to the desired temperature is outside of the company's control and is regarded as an act of nature. Please note that cold weather does NOT constitute a mechanical failure and no refunds will be given for problems that are due to cold weather. In the event of pool equipment malfunction during your stay it may be necessary to close pool for maintenance purposes. No refund or rent adjustment will be made for circumstances beyond our control, malfunctions, loss of use of equipment or amenities. Depending on heater use and temperature conditions the Electrical/Gas charges may vary greatly ($500+/- month) from month to month with overages on electric/gas due upon receipt.


BOAT DOCKING
Docking your personal boat may be allowed at properties with docks. However, we do not advertise the use or functionality of boat lifts.  Properties equipped with boat lifts are not intended for use by our guests due to damage, risk and liability.  Please contact a local marina for boat storage should you wish to have this accommodation.  


ASSIGNMENT
 Tenant shall not assign this agreement or sublet the premises or any part thereof. Any unauthorized transfer of interest by the tenant shall be in material breach of this agreement.


IDEMNIFICATION
Tenant agrees to indemnify and hold harmless Owner and broker and their agents from claims, suits or damages of any kind, from or related to any acts or omissions of Tenant or Tenant guest. Tenant agrees to indemnify and hold broker and its agents harmless from damages and losses unless due to brokers gross negligence. Tenant agrees to look solely to Owner in the event of a legal dispute regarding this agreement for the premises.


RISK OF LOSS
Personal property of Tenant and Tenant invitees shall be in the unit at the sole risk of Tenant. Broker and owner shall not be liable for any damage caused to set personal property arising from fire, accident, acts of God, criminal acts, acts of negligence or bursting or leaking water pipes.


ATTORNEY FEES
The prevailing party in any litigation between Landlord and Tenant concerning enforcement of the terms and conditions of the Lease shall be entitled to reasonable attorney’s fees and court costs. Landlord and Tenant waive the right to demand a jury trial concerning any litigation between Landlord and Tenant regarding enforcement of the terms and conditions of this lease.


HAZARDS
It is unknown if there are hazards that affect the premises. Broker does not have the technical expertise to advise you of their significance or to ascertain whether or not they are present. Hazardous substance in the home can include cleaning chemicals, paint, lawn and garden chemicals in a variety of indoor air pollutants that can accumulate improperly ventilated buildings. Hazardous substance outside the home includes those found in contaminated land, water, landfills and other disposal sites, and industrial air and water emissions. Some of the more common hazards are asbestos, groundwater contamination, lead based paint, formaldehyde, foam insulation mold, mildew and radon gas. Any property built prior to 1978 may contain lead-based paint hazards. Tenant is not permitted to have access to any rooms, storage areas or closets which are designated to be exclusively for the use of the owner.


RADON GAS 
Radon gas is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your County Public Health Unit. Broker makes no representations about the existence of radon gas on the subject premises.


AGENCY
Tenant understands and agrees that broker will be compensated by the owner.


TIME IS OF THE ESSENCE
Time is of the essence with respect to all time periods contained in this Agreement.


ENTIRE AGREEMENT
This Seasonal/Short Term Rental Agreement contains the entire agreement among the Tenant, Broker, and Owner (collectively, the “Parties”).  This Seasonal/Short Term Rental Agreement supersedes any and all prior statements, representations, promises, or other agreements, written or oral, between the Parties with respect to the subject matter of this Seasonal/Short Term Rental Agreement.  The terms of this Seasonal/Short Term Rental Agreement may not be modified except by written instrument duly signed by all Parties.


FACSIMILE SIGNATURES
The parties agree that this agreement may be executed by electronic signature or by facsimile and execution method shall be legally binding.


 
Compass Property Management LLC
246 W. Tampa Ave
Venice FL 34285
941-444-6185
info@compassvr.net