Rental Terms & Conditions
Thank you for choosing Compass Property Management and we hope you enjoy your stay. If you are renting the unit sight unseen, your signature on this reservation releases Broker, and its representatives from any deficiencies you may find in the unit upon your arrival. Please bring your copy with you on arrival.
Property may include Cap on Utilities please refer to your listing: Tenant may be responsible for any overage above Cap amount. Tenant agrees to submit payment upon receipt of amount from Management and due immediately. Utility charges may be prorated by Owner of billing periods do not correspond to occupancy dates.
Make amounts payable to Compass Property Management at 246 W. Tampa Avenue, Venice, FL 34285 Phone: 941-444-6185, unless otherwise instructed in writing. Management will hold all amounts and deposits. This Agreement is intended to be a legal and binding contract and is subject to the approval of any condominium and/or homeowner’s association if any is required. Parties signature below signifies their agreement with all terms of this Agreement and the responsibility for all occupants, guests, or visitors for the terms of agreement.
CHECK-IN: Check-in time is any time after 3 p.m. Upon arrival you will pick up your keys at the office address listed on the reservation during business hours. If arrival is after business hours, weekends, or holidays you will need to contact your leasing associate at least 7 days in advance to arrange special instructions for key pickup or code for access. Refunds or adjustments cannot be made for late arrivals or early departures for any reason. Access instructions and or access codes do not imply or authorize early check-in. Making access to the property without approval and or interfering with the clean and inspection process, if violated may incur a minimum charge of an additional $500.
CHECK-OUTS: Check-out time is any time before 11 a.m. on check-out date. Tenant shall be liable for any damages as a result of late checkout or holdover and may include any costs due to but not limited to being unable to clean and prepare the rental property for the next arriving Tenant. Tenant agrees to notify Management if property is vacated over 48 hours prior to check-out date. Upon check- out keys, remotes, and access devises are required to be returned to original positions in property with front door keys secured in lock box or returned to office on or prior to check-out time.
PAYMENT: All money is due by option of eCheck (US bank) via secure payment link provided. All other acceptable forms are required to be overnight delivered to Management address. Acceptable payments are by certified funds, cashier’s check, money order or travelers check (US Funds). Personal check will be accepted only if received 4 weeks prior to arrival and drawn on a US bank. Contact Management with request for Payment Link if not readily available. Reservation is not secured until the deposit is received.
RESERVATIONS: Reservation Amounts due upon booking are applied towards the total amounts due, and may include Deposit, HOA Application Fee, 2nd HOA Application Fee (due if community has master HOA and or a Transfer Fee as required), Damage Insurance, Travel Insurance, and are nonrefundable. When booked in advance 50% is due prior to 180 days to check-in date, and remaining balance is due in full 90 days prior to check-in date. All reservations are subject to Management and Property Owner approval. Marketed rates and property info are subject to change without notice, though deemed accurate is not guaranteed, and is subject to errors, omissions, change of price or withdrawal without notice. Should there be ANY issues with the reservation, you will be contacted within 48 hours.
CANCELLATION TERMS: ALL PAYMENTS ARE NONREFUNDABLE. All cancellations must be in writing to firstname.lastname@example.org. If Tenant cancels this agreement prior to check-in Tenant shall be obligated to pay all rent payments specified in the agreement. Broker will make a good faith effort to re-rent the premises and Tenant shall recover all or portions of funds when/if the premises are re-rented, based on the terms and conditions of re-renting, less Broker cancelation fee equal to $1,000 and any amounts or association application fees already submitted. TRAVEL INSURANCE can protect your vacation investment if unforeseen circumstances require you to cancel your trip. We highly recommend protecting your vacation investment with Travel Insurance, in the event that a cancellation is necessary. If you are concerned about unexpected events such as Hurricane Evacuations, Acts of God, Family Illness, or other emergencies, please select Travel Insurance.
UNAVAILABILITY: Due to circumstances beyond the control of Broker and/or Owner if your designated unit is not available for any reason Broker will use its best efforts to locate a comparable substitute unit. In the event a substitute unit is not available, Tenant agrees to hold Owner, Broker, its Agents and representatives harmless for any damages, cost or inconvenience suffered and Tenant shall receive a full refund of any and all amounts paid.
TRAVEL INSURANCE OPTION:
Vacation Rental Insurance has been made available with your reservation. If you have purchased this protection Vacation Rental Insurance provides coverage for the loss of prepaid, non-refundable expenses due to certain unforeseeable circumstances that may jeopardize your vacation investment and force you to incur unplanned expenses. Trip Cancellation and Trip Interruption coverage is available for events such as a sickness or injury of yourself, family member or traveling companion; flight delays due to adverse weather; interruptions of road service; terrorist acts; and mandatory evacuations. The plan also includes other valuable coverages such as Medical and Dental, Baggage, and Emergency Assistance and Transportation in addition to useful services such as identity theft, concierge and 24/7/365 emergency assistance. We strongly recommend you purchase this valuable protection. Additional terms and conditions apply; please read your Description of Coverage/Policy carefully and contact Generali Global Assistance at 866-999-4018 with coverage questions. You can review the Description of Coverage or Insurance Policy here: https://www.csatravelprotection.com/certpolicy.do?product=G-330CSA. Purchase of Travel Insurance confirms the Description of Coverage has been reviewed and signifies agreement with all terms of Policy.
As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit that occur during your stay provided they are disclosed to Management 7 days prior to check-out. If purchased, the policy will pay a maximum benefit of $5,000. Any damages that exceed $5,000 or are not covered under the plan will be charged to Deposit or payable immediately. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $5,000. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy here: https://www.csatravelprotection.com/certpolicy.do?product=G-20VRD. The Vacation Rental Damage Protection can be purchased up to, and including at, check-in. By submitting payment for this plan, you authorize and request Customized Services Administrators, Inc. d/b/a Generali Global Assistance & Insurance Services to pay directly Compass Property Management LLC any amount payable under the terms and conditions of the Vacation Rental Damage.
The Damage Protection Plan does not cover unreported accidental property damage, intentional damage, theft, unauthorized entry into the owner’s supply closet, unauthorized pets, extensive cleaning required at check-out, smoking, exceeding occupancy limits or parking limits, and any other charges/policies in the reservation Agreement including any fines imposed on Property Management Company by the City, County, State, or Home Owner Association as the result of violation of any law ordinance, rule or regulation or any fines or costs levied against Tenant, occupants, or visitors (Excess Damage Costs). Tenant, by signing below, assumes full responsibility for any items found to be missing and any damage due to misuse, negligence or action on Tenant or visitors part, except in the case of normal wear-and-tear reported to Manager within 24 hours of check-In. All damage must be reported in writing to the Property Management Company immediately.
CONDITION OF PREMISES:
Tenant is to notify Management within 24 hours of arrival if there is already any damage or notable conditions. Tenant shall, on arrival, examine the Premises, all furniture, furnishings, appliances, fixtures and landscaping, if any, and shall immediately report, in writing, if any are not in operating condition or are in disrepair. Reporting repairs does not give the right to cancel Agreement or receive a refund of any payments made.
SEASONAL CLEANING/DAMAGE/UTILITY/DEPOSIT: This deposit is required with all confirmed reservations and shall not be applied to the rent by the Tenant. Owner may apply deposit to utilities, cleaning charges, taxes, and damages or any charges due under the terms of this agreement as well as consider such deposit a good faith deposit. Deposit balances if any will be refunded after Owner receives all final bills. This generally may take up to 60 days after check-out. Damages caused by Tenant will be deducted from the deposit, but this does not limit the amount to be charged. Tenant agrees to submit payment for water, electric, gas, utility charges, and any charges as they are submitted to Tenant during the rental term (if applicable). Any balance of amount left after checkout will be deducted from the deposit and if any additional sums are due over and above the amount of deposit, Tenant agrees to send payment on demand from Management immediately. Utility charges may be prorated by Owner of billing periods do not correspond to occupancy dates.
EMERGENCY CONTACT INSTRUCTIONS:
Please call our office 941-444-6185 and follow the prompts to report an emergency after hours. A vendor will only be dispatched during non-business hours if it is a true emergency. Non-emergency items will be handled the next business day. We appreciate your understanding that not all vendors are available after hours and we use our discretion to determine what problems constitute an emergency. However, we will do our best to resolve problems in the quickest and most efficient means available.
OCCUPANTS: Only those designated in this agreement shall occupy unit unless written consent of Management is obtained. Tenant agrees to abide by all occupants the rules of association or other governing agency. Each property has a maximum occupancy and is limited to the amount of 2 persons to the number of bedrooms at property. Management requires names and contact information of all approved occupants. All rentals are in residential areas and may NOT be used for weddings, receptions, parties, or large gatherings. Any disruptive events could result in Tenant immediately vacating the property with forfeiture of rent and deposit.
ASSOCIATION RULES AND REGULATIONS: Anyone occupying a unit covered by homeowners or condominium association shall abide by all association rules and regulations. Tenant shall not be permitted to take occupancy unless Tenant has obtained all required Association approvals. Tenant shall have sole responsibility for making application to the Association and shall do so within the time frame required by association. Tenant agrees to comply with all Association request for information and may include a required Background check. HOA (Homeowner Association) bylaws may change at any given time and HOA Fees, Application Fees, Transfer Fees, and or Access Device prices are subject to change. Access Devices through HOA may be available at the expense of Tenant.
AMENITIES: Tenant agrees to hold Owner and Broker harmless in the event of the failure of or non-availability of any amenity.
VEHICLES: No boats, motorhomes, trailers, commercial vehicles or motorcycle shall be permitted on the premises unless otherwise provided herein.
PETS: Pets are not permitted and constitute a serious violation. If an exception is made Tenant agrees to execute a pet addendum and a non-refundable pet fee and or a pet deposit may be required. Non-refundable pet fees are subject to sales and tourism tax. If violated a minimum charge of an additional $500, plus the expense of any necessary cleaning. Violations may also result in Tenant immediately vacating the property with forfeiture of rent and deposit.
NO SMOKING: Smoking is prohibited in or near any part of the property. If violated a minimum charge of an additional $500, plus the expense of any necessary cleaning. Violations may also result in Tenant immediately vacating the property with forfeiture of rent and deposit.
RIGHT OF ENTRY: Upon 24 hours’ notice, Owner or Owner representatives have the right to enter the unit for the purpose of showing the unit to prospective purchases or Tenant, to make repairs, or to inspect unit. Owner and Broker and/or its representatives have immediately right of entry in cases of emergency, or to protect or preserve the premises. Tenant shall not make duplicate of any property keys, alter premises, or add locks without prior written consent from Management.
TV/CABLE/INTERNET/STREAMING SERVICES: No refund shall be given for number of devices, outages, content, or lack of content or personal preferences with regard to cable/internet/streaming service. Services are provided as a convenience only and are not integral to this agreement. No refund shall be given for outages, content, lack of content, speed, access problems, lack of knowledge of use, or personal preferences with regard to service.
MISCELLANEOUS CHARGES: Tenant shall be assessed locksmith charges and association charges, if any, for each key, pass, pool tag, garage opener, lost or not return to Broker or Owner upon checkout date. Such charges will be deducted from the deposit. Tenant agrees to pay Broker the greater of $55 or actual cost immediately to provide access to the unit in the event of a lockout.
CLEANING CHARGES: Tenant agrees to pay the aforementioned cleaning charges, plus applicable taxes. Tenant shall return the property to condition received and to clean all dishes and launder all linens, sheets, towels prior to check-out with the allowance of one set of sheets and towels per bedroom. Tenant shall not be responsible for making up beds at checkout and at departure all trash/garbage must be properly bagged and recycled, where available, properly broken down and placed in the proper receptacles. Tenant authorizes Broker and Owner to deduct the cleaning charges from the deposit. If Broker determines, in its sole discretion, the excess of dirt, furniture stains, carpet stains, excessive cleaning or trash removal required, or other damage is present, additional charges will be assessed and deducted from deposit and or charged in addition to the deposit.
MAINTENANCE: Owner shall be responsible for maintaining the unit unless damage is caused by Tenant misuse or neglect. Tenant agrees that no rent reduction or abatement will be given unless unit is deemed to be completely uninhabitable. Tenant may not make any changes to the unit and must not move furniture. Broker will order repairs in a timely manner once notification is given by Tenant, but Broker has no control over the schedule and availability of vendors. Any work performed by the condo or homeowner’s association in the unit or buildings, nearby buildings grounds or common amenities is not reason for refund or cancellation of this agreement. Broker shall not be liable for any losses or damages, including incidental or consequential damages, including those caused by Owner failure to perform repairs and maintain the unit.
PROPERTY/ACCOMMODATIONS: Each property is individually owned, and may offer certain furnishings, while others do not. Accommodations range from luxury homes to basic cottages. The Owner may maintain a locked area or storage container (such as closets, safes, rooms and garages) in each property for the storage of their personal belongings. These locked areas are not intended for guest use and will not be accessible. All properties are privately owned, individually furnished and equipped for housekeeping with basic items such as linens, pillows, blankets, cookware, flatware and dishes. Other small appliances, beach chairs, grills, TV, radio, fans, etc., may or may not be provided. Cleaning detergents are not provided. Broker strives to achieve cleanliness in all units and to maintain all equipment in good working order. Should you experience difficulty, contact Management as soon as possible so any issue may be corrected.
POOL/SPA: Not all Pools are heated. (If applicable) For the spa to be heated the pool heat must be on. A spillover spa or hot tub is not able to be heated on its own. The spillover spas are attached to the pool, using the same water. There is no option to only heat the spa since it is the same water as the pool. When pool heating is chosen in this set-up, the pool and spa will be heated to requested temperature. When in the spa mode, the system will automatically or manually adjust the valves so that the water from the spa is returned to the spa. This bypasses the pool, and the spa will be heated up to requested temperature. If left in Spa mode, the pool will not be getting any heated water and so the pool will cool down.
(If applicable) Pool/spa heaters may operate on a timer and are set to come on in the morning and go off in the evening. Some systems may require to be manually shut off and or on. There will be some cooling off overnight when the air temperature drops. In the coldest winter months heating the pool can be difficult, with the water temperature dropping down overnight. Florida has a temperate climate, but cold fronts can bring overnight low temperatures in the 30's and 40's that can last for several days. Unfortunately, under these circumstances, there is no way the pool/spa heater will be able to keep the water at a temperature in the mid- 80s, especially where pool/spa heat is provided via an electric heat pump if the outside air temperature drops below 55 degrees Fahrenheit. Electric heating pumps do not operate effectively below this temperature, and failure of such devices to heat the pool/spa to the desired temperature is outside of the company's control and is regarded as an act of nature. Please note that cold weather does NOT constitute a mechanical failure and no refunds will be given for problems that are due to cold weather. In the event of pool equipment malfunction during your stay it may be necessary to close pool for maintenance purposes. No refund or rent adjustment will be made for circumstances beyond our control, malfunctions, loss of use of equipment or amenities. Depending on heater use and temperature conditions the Electrical/Gas charges may vary greatly ($500+/- month) from month to month with overages on electric/gas due upon receipt.
BOAT DOCKING: Docking your personal boat may be allowed at properties with docks. However, we do not advertise the use or functionality of boat lifts. Properties equipped with boat lifts are not intended for use by Tenant or Tenant guests due to damage, risk and liability. Please contact a local marina for boat storage should you wish to have this accommodation.
ASSIGNMENT: Tenant shall not assign this agreement or sublet the premises or any part thereof. Any unauthorized transfer of interest by the Tenant shall be in material breach of this agreement.
IDEMNIFICATION: Tenant agrees to indemnify and hold harmless Owner and Broker and their Agents from claims, suits or damages of any kind, from or related to any acts or omissions of Tenant or Tenant guest. Tenant agrees to indemnify and hold Broker and its Agents harmless from damages and losses unless due to Brokers gross negligence. Tenant agrees to look solely to Owner in the event of a legal dispute regarding this agreement for the premises.
RISK OF LOSS: Personal property of Tenant and Tenant invitees shall be in the unit at the sole risk of Tenant. Broker and Owner shall not be liable for any damage caused to set personal property arising from fire, accident, acts of God, criminal acts, acts of negligence or bursting or leaking water pipes.
ATTORNEY FEES: The prevailing party in any litigation between Landlord and Tenant concerning enforcement of the terms and conditions of the Lease shall be entitled to reasonable attorney’s fees and court costs. Landlord and Tenant waive the right to demand a jury trial concerning any litigation between Landlord and Tenant regarding enforcement of the terms and conditions of this lease.
HAZARDS: It is unknown if there are hazards that affect the premises. Broker does not have the technical expertise to advise you of their significance or to ascertain whether or not they are present. Hazardous substance in the home can include cleaning chemicals, paint, lawn and garden chemicals in a variety of indoor air pollutants that can accumulate improperly ventilated buildings. Hazardous substance outside the home includes those found in contaminated land, water, landfills and other disposal sites, and industrial air and water emissions. Some of the more common hazards are asbestos, groundwater contamination, lead based paint, formaldehyde, foam insulation mold, mildew and radon gas. Any property built prior to 1978 may contain lead-based paint hazards.
RADON GAS: Radon gas is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your County Public Health Unit. Broker makes no representations about the existence of radon gas on the subject premises.
AGENCY: Tenant understands and agrees that Broker will be compensated by the Owner.
TIME IS OF THE ESSENCE: Time is of the essence with respect to all time periods contained in this Agreement.
ENTIRE AGREEMENT: This Seasonal Short Term Rental Agreement contains the entire agreement among the Tenant, Broker, and Owner (collectively, the “Parties”). This Seasonal Short Term Rental Agreement supersedes any and all prior statements, representations, promises, or other agreements, written or oral, between the Parties with respect to the subject matter of this Seasonal Short Term Rental Agreement. The terms of this Seasonal Short Term Rental Agreement may not be modified except by written instrument duly signed by all Parties.
FACSIMILE SIGNATURES: The Parties agree that this agreement may be executed by electronic signature or by facsimile and execution method shall be legally binding.
REQUIRED PRIMARY CONTACT: Tenant agrees to provide the primary contact information as this will be point of contact for notices and communication prior to arrival, arrival instructions, during stay, and after departure. It is the responsibility of Tenant to provide in writing any update of email and phone number with text availability. Tenant provides consent to Compass Property Management to exchange text messages for information or communication purposes. Carrier rates may apply.
|Compass Property Management LLC
246 W. Tampa Ave
Venice FL 34285